Payment of Fees

Statement of intent:


We aim to provide high quality yet affordable care and education for all children.

From the term after the child’s third birthday they will be eligible for five funded (free) pre-school sessions per week.  Prior to this age they will have to pay a fee. 

The current fee for Ladybirds Pre-School is £12.00 per morning session and £12.00 per afternoon session, the lunch club fee is £3.75.


This is reviewed on an annual basis and any amendments cascaded to parents. 


There is Local Authority funding available for eligible 2 year olds most families would’ve received a postcard and a code from the Local Authority to show you are eligible.There is also Local Authority funding available for working families in England, with 3 and 4 year old children. An extra 15 hours a week of funded childcare - so 30 in all. A total of 1,140 hours per year, that you can use flexibly use with one or more childcare provider.


Go to the link in the 'Fees and Funding' tab and click on '' to check for eligibility.


Important: Funded children choosing to pay fees for extra sessions or using funding elsewhere.


The current fee for a funded child paying for sessions at Ladybirds Pre-School is £15.00 per morning session and £15.00 per afternoon session. This is reviewed on an annual basis and any amendments cascaded to parents. 


An administrative fee will be charged for late payment or non-payments of fees.

If payment has not been received for a session or lunch club on the day the child attends the following charges will be automatically added to the outstanding fees.


1st session or lunch club – fees unpaid - £5 charge


2nd session or lunch club – fees still unpaid – additional £5 charge


3rd session or lunch club -  fees unpaid, session and/or lunch club removed from child


Process for payment of fees:

  • An invoice will be issued or emailed to the parent/carer. Fees and Lunch Club can be paid by BACS. By employer childcare vouchers. Also by cash or cheque in an envelope with the child’s name on
  • Full payment each week is required in advance of fees becoming due. The invoice can be paid ½ termly, termly, weekly or monthly.
  • Alternative payment options (To be agreed with the Manager prior to child’s first session or late pay fees will be added) :

Payment plan for fees - You will be issued with a clear list of Instalment amounts and dates the fees are due. All will be requested in advance of them becoming due.

 By Banking Payment – You can make electronic payments via your internet banking. Bank details are listed on each fee invoice. Please reference your payments with your child’s name and either the word ‘fees’ or ‘lunch club’ in order for us to know who and what is being paid.

 Cheques should be made payable to Ladybirds Pre-School and never to an individual.




Sickness and Holidays taken during term time

  • Should your child take a holiday during term time, session fees and/or lunch fees are still due and will need to be paid.
  • Should your child be absent due to sickness or any other reason, session fees and or lunch fees will be due and need to be paid.
  • In extreme circumstances e.g. extended overseas travel or your child be cared for out of the area for period of time, please speak to the Manager or Deputy to discuss fees.


  • Late or non-payment of fees will result in the child’s name being withdrawn from our register and the place offered to another child, a late fee charge
  •  will be added to the fees outstanding as per the list shown above.

If the child’s fees have not been paid, the pre-school will pursue payment of the fees using a debt collection agency if deemed necessary.

  • If the fees have not been paid, when your child becomes entitled to their funded sessions we will not offer that funded place to your child, it will be offered to the next child on our waiting list. In extreme circumstances you can make prior arrangements with the Manager to extend your instalment period.
  • If you refuse to pay all outstanding fees later then arranged and your child’s place has already been filled by another child, your child will go back on our waiting list until we have a place available.
  • If fees remain outstanding and a sibling is on our waiting list, a place will not be offered to that sibling until all outstanding fees are paid.


  • If the child pays fees and then leaves the pre-school, 1 week’s payment as notice will be deducted from the fees already paid.  Any other monies will be refunded.


Document ID-

Policy adopted at meeting – Oct 2007

Reviewed by : Ladybirds Directors


Date reviewed




Sept 2017




March 2018




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