Ladybirds Preschool Ofsted rating Porchester Rd July 2015: Outstanding Ludlow Dec 2015 : Outstanding
Ladybirds Preschool    Ofsted rating Porchester Rd July 2015: Outstanding           Ludlow Dec 2015 : Outstanding 

EMERGENCY PLANNING - LUDLOW - E1

 

Statement of Intent:

We believe that the health and safety of all our children and staff is of paramount importance and will take the necessary steps to ensure that procedures are in place to keep all our children and staff healthy and safe where possible.

 

Risk Assessment:

  • Our risk assessment process includes checking for hazards and risks indoors and outside.
  • We have public and employer liability insurance

 

Emergency closure:

The following procedures will be followed should the preschool be required to close due to an emergency situation (this can include outbreak of an infectious disease, extreme weather, no electricity/water, vermin issues, terrorist threat):

 

  • The Manager will liaise with the Directors regarding the closure and reasons for it
  • The Manager/deputy  will telephone all staff advising them of the situation and the next course of action
  • Where the weather is extreme and it is dangerous to travel, please check our website www.ladybirdsrus.co.uk for details and an answerphone message will be recorded with details of the closure

 

 

Ludlow

  • The Manager will liaise with Ludlow Infant Academy regarding the situation and next course of action
  • A notice will be put on the entrance gates (both Bishops Road and Ludlow Road) advising that the pre-school is closed, why and details of who to contact – where possible the notice should confirm the date the pre-school will re-open. 

 

 

 

  • The manager/deputy will contact the following organisations to advise them of the situation, if appropriate:

OFSTED – 0300 123 1231

Health Protection Agency (if health related or infectious disease) – 01489 611 721

Environmental Health Agency (if related to environment including vermin, sewerage leak) – 08708 506 506

 

Upon re-opening the pre-school, a follow up letter will be sent to all parents/carers and OFSTED confirming why pre-school had closed and what action was taken to rectify situation and ensure that where possible it does not re-occur.

Evacuation procedures are;

 

FIRE EVACUATION

 

An audible alarm will be generated by the school.  On hearing the alarm staff will evacuate all children using the designated fire exits and muster in the Year R playground (evacuation point 1).  A headcount will take place to confirm that all attending children and adults have been successfully evacuated. An emergency bag containing child/staff register, contact telephone numbers, first aid kit, mobile telephones, walkie talkies will be taken.  For children with care plans – a copy of the care plan and relevant medication will also be included.

 

Parents/carers will be contacted if the premises is unsafe to return to and asked to collect children.  Staff will remain with the children, keeping within statutory ratios, until all children are collected.  The Manager and/or Deputy Manager will stay on site until all of the children are collected.

 

If instructed by the emergency services, we will evacuate to evacuation point 2 – Veracity Ground, Merryoak Road (SO19 7QS), where the same procedure for contacting parents/carers will be carried out.

 

BOMB EVACUATION

 

An alert will be given by telephone from the school.  On receiving the alert the staff will evacuate as detailed for FIRE EVACUATION, proceeding directly to evacuation point 2.  The evacuation will pause briefly on exiting the school premises to do a headcount to ensure that all staff and children are accounted for. Once evacuated to evacuation point 2 (as for FIRE EVACUATION) notification and collection procedures will be carried out as per FIRE EVACUATION.

 

 

‘LOCK-DOWN’ PROCEDURE

 

A LOCK-DOWN is an internal safety procedure to use in the unlikely event of persons entering the school that are deemed to be a safety risk to children and/or adults.  The preschool will be alerted by telephone message by the school.  The preschool will carry out a practiced procedure where children and adults will quietly congregate in an area of the preschool room, out of sight of intruders.  Blinds will be pulled down and staff/children will wait quietly until a member of school staff or emergency services notify the preschool that the area is now safe.

 

Parents will be notified to collect children once the emergency has passed.

 

PRACTICE DRILLS

 

In order for the above procedures to be carried out swiftly and safely in the event of an emergency, practice drills will be carried out on each of the emergency procedure listed above.  In order not to cause unnecessary risk or duress to preschool children, evacuation point 2 will NOT be used for a practice drill.  The practice will comprise an evacuation to the internal perimeter of the school, with a confirmation from the school that the situation is, in fact, a practice drill.  All evacuations will be considered to be a real emergency unless deemed otherwise by the school.

 

The preschool carry out regular, additional practice drills in order to ensure that all children, despite their attendance pattern practice evacuations.  Children become used to the practices and see them as small adventures, rather than being upset or worried, and would therefore be much calmer in a real emergency situation.

 

In the event of the preschool being first point of contact/on the scene of any of the above emergency situations, the preschool will alert the school immediately using verbal procedures either in person, or by telephone.

 

Document ID-

 

Policy adopted at meeting – Oct 2017

Reviewed by : Ladybirds Directors

 

Date reviewed

 

 

 

Oct 2017

 

 

 

 

 

 

 

EMERGENCY PLANNING - PORCHESTER - E2

 

 

Emergency Planning - Porchester

 

Statement of Intent:

We believe that the health and safety of all our children and staff is of paramount importance and will take the necessary steps to ensure that procedures are in place to keep all our children and staff healthy and safe where possible.

 

Risk Assessment:

  • Our risk assessment process includes checking for hazards and risks indoors and outside.
  • We have public and employer liability insurance

 

Emergency closure:

The following procedures will be followed should the preschool be required to close due to an emergency situation (this can include outbreak of an infectious disease, extreme weather, no electricity/water, vermin issues):

 

  • The Manager will liaise with the Ludlow Setting manager and St Patrick’s School (if felt necessary) regarding the closure and reasons for it
  • The Manager/Deputy  will telephone all staff advising them of the situation and the next course of action
  • The Manager will put a notice on the entrance gate advising that the pre-school is closed, why and details of who to contact – where possible the notice should confirm the date the pre-school
  • Where the weather is extreme and it is dangerous to travel, please check our website www.ladybirdsrus.co.uk, Parents Facebook page and Tapestry for up to date details of the closure
  • Ladybirds preschool will endeavour to fall in line with the local school arrangements with regard to closures due to extreme weather/ heavy snow and we will remain in contact with the local schools for updating parents via the above process
  • The Manager will contact the following organisations to advise them of the situation, if appropriate:

OFSTED – 0300 123 1231

Health Protection Agency (if health related or infectious disease) – 01489 611 721

Environmental Health Agency (if related to environment including vermin, sewerage leak) – 08708 506 506

 

 

Upon re-opening the pre-school, a follow up letter will be sent to all parents/carers and OFSTED confirming why pre-school had closed and what action was taken to rectify situation and ensure that where possible it does not re-occur.

 

 

Evacuation procedures are;

 

FIRE EVACUATION

 

The fire whistle will be blown by a practitioner.  On hearing the whistle staff will evacuate all children using the designated fire exits and muster in the preschool garden alongside the fence at the furthest corner (righthand side) of the garden. (evacuation point 1).  A headcount will take place to confirm that all attending children and adults have been successfully evacuated. The register and fire evacuation bag containing high visibility jacket, rope and the contact telephone numbers of families will be taken.  For children with care plans – a copy of the care plan and relevant medication will also be included.

 

If instructed by the emergency services, we will evacuate to evacuation point 2 – St Patrick’s Primary School, where the same procedure for contacting parents/carers will be carried out. The Manager/Deputy telephone St Patrick’s School and begin to escort the children across Porchester Road and into the School. Parents/carers will be contacted if the premises is unsafe to return to and asked to collect children.  Staff will remain with the children, keeping within statutory ratios, until all children are collected.  The Manager and/or Deputy will stay until all of the children are collected.

 

BOMB EVACUATION

 

On receiving a threat at preschool the Manager/Deputy will inform St Patrick’s Primary School evacuate as detailed for FIRE EVACUATION, proceeding directly to evacuation point 2.  The evacuation will pause briefly on exiting the school premises in the garden to do a headcount to ensure that all staff and children are accounted for. Once evacuated to evacuation point 2 (as for FIRE EVACUATION) notification and collection procedures will be carried out as per FIRE EVACUATION.

 

‘LOCK-DOWN’ PROCEDURE

 

A LOCK-DOWN is an internal safety procedure to use in the unlikely event of persons entering the preschool that are deemed to be a safety risk to children and/or adults.  The preschool will carry out a practiced procedure where children and adults will (if outdoors come inside)the door to the building will be locked, then quietly congregate in an area of the preschool room, out of sight of intruders.  Blinds will be pulled down and staff/children will wait quietly until a member of the emergency services notify the preschool that the area is now safe.

 

Parents will be notified to collect children once the emergency has passed.

 

PRACTICE DRILLS

 

In order for the above procedures to be carried out swiftly and safely in the event of an emergency, practice drills will be carried out on each of the emergency procedure listed above.  In order not to cause unnecessary risk or duress to preschool children, evacuation point 2 will NOT be used for a practice drill.  The practice will comprise of an evacuation to evacuation point 1.

 

The preschool carry out regular, additional practice drills in order to ensure that all children, despite their attendance pattern practice evacuations.  Children become used to the practices and see them as small adventures, rather than being upset or worried, and would therefore be much calmer in a real emergency situation.

 

In the event of the preschool being first point of contact/on the scene of any of the above emergency situations, the preschool will alert the St Patrick’s School and the Ludlow setting either in person, or by telephone.

 

Document ID-

Policy adopted at meeting – Nov 2007

Reviewed by : Ladybirds Directors

 

Date reviewed

 

 

 

Mar 2017

 

 

 

 

 

 

 

EQUALITY AND DIVERSITY POLICY - E3

 

Statement of intent:

We are committed to providing equality of opportunity and anti-bias/anti-discriminatory practice for all children, their families and staff, volunteers and students.  All those involved with the setting understand and embrace this policy.

 

The legal framework for this policy is:

Race Relations Act 1978 and 2000

Sex Discrimination Act 1986

Children Act 1989

Special Educational Needs and Disability Act 2001 and Code of Practice

 

Admissions:

  • The pre-school is open to all members of the community and our admissions policy is based on a fair system where we offer places as they arise to the next child who is of the correct age to accept it regardless of when we received their application form. 
  • We ensure all families have the same rights regardless of gender, size, sexuality, disability, background, situation, culture, ethnicity, or appearance.

 

Employment:

  • Posts are advertised and applicants judged against explicit and fair criteria.
  • The applicant who best meets the criteria will be offered the post, subject to references and checks by the Criminal Records Bureau and where necessary Ofsted.
  • All job descriptions include a commitment to equality and diversity.

 

Family Contact

  • In circumstances where a family is split we will ensure that all correspondence and information relating to a child is issued to both parties when requested, and that both parties have access to the child unless a court order is in place preventing us from doing so.
  • Where necessary we will work along side parents/carers, and other third parties/agencies to ensure the welfare of the child is paramount 
  • We will not make judgements and will ensure that all information is treated as confidential and in a sensitive way. 
  • If correspondence is to be sent anywhere other than the child’s home address, stamped addressed envelopes will be required.

 

Curriculum:

The curriculum offered encourages children to;

  • feel valued and good about themselves
  • have equality of access to learning
  • avoid stereotyping
  • celebrate a wide range of festivals
  • create an environment of mutual respect and tolerance
  • understand that discriminatory behaviour and remarks are unacceptable
  • it is inclusive of children with special educational needs or disabilities
  • stereotype assumptions are never made and children are free to play with and access all equipment
  • children whose first language is not English have full access to it and are supported in their learning
  • children are not all treated in the same way, as all children are different however children are all treated as equals and we always strive to meet each and every child’s individual needs

 

 

 

Valuing diversity in families:

We welcome the diversity of family lifestyles and encourage children to contribute stories of their everyday life to the setting. For families who speak languages in addition to English, we will develop means to ensure their full inclusion including having signs in their home language, introducing foods traditional to them at snack time and talking about special days/events to them.

 

 

Food:

  • We work with parents/carers to ensure that the medical, cultural and dietary needs of the children are met.
  • We help the children to learn about a range of food, cultural approaches to mealtimes and eating and to respect the differences among them.

 

 

Document ID-

 

Policy adopted at meeting – Oct 2007

Reviewed by : Ladybirds Directors

 

Date reviewed

 

 

 

Sept 2017

 

 

 

 

 

 

 

 

EQUIPMENT AND RESOURCES POLICY- E4

 

Statement of intent:

 

We believe that high quality care and education is promoted by providing children with safe, clean, attractive, age and stage appropriate resources, toys and equipment. We also ensure that our facilities, equipment and resources are suitable for all children and their families what ever their ability/disability.  We strive to ensure that our resources reflect the diversity within our pre-school and community but also to reflect diversity throughout the wider world.

 

In order to achieve this:

 

  • We provide play equipment and resources which where applicable conform to the BSEN safety standards or Toys (Safety) Regulation (1995).

 

  • We provide a sufficient quantity of equipment and resources for the number of children, which provide sufficient challenge and meet the needs and interests of all children.

 

  • We provide resources which promote all areas of children’s learning and development.

 

  • We check all equipment and resources regularly, repair, cleaning and replacing all which are unsafe, worn out, dirty or damaged.

 

  • We plan the provision of activities and appropriate resources so that a balance of familiar equipment and resources and new exciting challenges is offered.

 

  • An inventory of all equipment is kept, reviewed and updated on a regular basis.  The inventory contains details of the item.  As well as date checked.

 

  • The pre-school has its own library from which children are welcome to borrow books and toys.  A log of all books/toys borrowed is kept – including details of book/toy borrowed, date and date returned.

 

  •  Risk Assessments are carried out as required and the relevant course of action followed. All risk assessments are accurately documented

 

 

 

Document ID-

 

Policy adopted at meeting – Oct 2007

Reviewed by : Ladybirds Directors

 

Date reviewed

 

 

 

Sept 2017

 

 

 

 

 

 

 

 

FAMILY INVOLVEMENT - F1

 

Statement of intent:

 

We believe that children benefit most from pre-school education and care when parents/carers/families and pre-schools work together in partnership.

 

Aim:

We aim to support parents/carers as their children’s first and most important educators by involving them in their children’s education and in the full life of the setting.

 

In order to do this:

 

  • We are committed to ongoing dialogue with parents/carers to improve our knowledge of the needs of their children and to support the families. We achieve this through termly consultations, talking to families at collection and drop off times, sharing WOW moment, and more recently “my learning at home” sheets. These ensure that we work in partnership to share achievements and plan appropriate next steps.

 

  • All parents/carers are kept informed about how the setting is run and its policies through access to written information and regular formal and informal communication.

 

  • Our policies all hold a footer note to invite parents to add/suggest amendments to any policies. We also invite parents in to read policies when they are up for review.

 

  • We encourage and support parents/carers to play an active part in the governance and management of the pre-school through the parent forum. We hold annual AGMs,  and encourage parents to help run family social events.

 

  • Parents/carers have an open invitation to spend time in the pre-school as and when it suits them without prior appointment. We hold regular events such as “Books for Breakfast”. For families on the waiting list, or have given a space for the next intake we encourage them to come and spend time with us if they wish. Giving them extra time to help their child to settle in and start building relationships with the practitioners.

 

  • We welcome all contributions from parents/carers, in whatever form these may take.

 

  • We inform all parents/carers of the systems in place for registering queries, complaints or suggestions. In our monthly newsletters we remind parents where these folders are located and we copy comments from learning stories/feedback forms to demonstrate opinions of current parents.

 

  • The Manager and Administrative team ensure emails are sent out to parents on the waiting list to acknowledge their application form, and then phone calls and letters to offer their child a place and the process in place to help them settle into pre-school.

 

  • We provide opportunities for parents/carers to learn about the pre-school curriculum and about young children’s learning, in the pre-school and at home. This is achieved through regular parent consultations, informal chats, the parent’s board and social events.We have a learning at home board. Additionally home learning suggestions are on the tapestry learning journal. Wow moments are given out and celebrated with the children.

 

 

  • As part of the pre-school’s ‘Unique Child’ work, the manager or deputy and child’s key worker will conduct a home visit prior to the child starting the pre-school. This will give them a chance to learn more about the child in their own setting. The home visits are normally planned to take place  at the start of  September Where children join the setting later during the year a home visit will also be planned prior to entry in consultation with parents/carers

 

  • To further aid the settle in time, we invite the new children and their families into the setting in the summer term to meet their key person, other new families and get to know the setting and ask any questions before the home visit. At this time we also hand out Welcome Packs which again gives parents time to read the information and ask us questions on the home visits.

 

  See: SEND policy for parental involvement if your child has         additional needs.

 

Document ID-

Policy adopted at meeting – Oct 2007

Reviewed by : Ladybirds Directors

 

Date reviewed

 

 

 

Sept 2017

 

 

 

 

 

 

 

FOOD AND DRINK - F2

 

Statement of intent:

We regard snack times as an important part of the pre-school’s session, as it represents a social time for children and adults and helps children learn about healthy eating. We actively promote healthy eating, physical and nutritional wellbeing.

 

  • We find out from parents/carers their child’s dietary needs, including allergies, and ensure that children only receive food and drink which is consistent with these needs. 

 

  • Children are discouraged from bringing their own food and drink into the pre-school unless they have specific dietary needs. In cases where a child is required to bring in their own food and drink, it will stored in accordance with instructions

 

  • We provide nutritious food avoiding large quantities of fat, sugar, salt and artificial additives, preservatives and colourings.

 

  • We use snack time to help children develop independence through making choices, serving food and drink and feeding themselves. This also encourages the children to problem solve for themselves and helps with sharing.  Children will often try new things as a result of sharing a snack with friends e.g. milk, vegetables.

 

  • Fresh drinking water is constantly available for the children.  For children who drink milk, we provide semi- skimmed pasteurised milk at snack time cafe.

 

  • Children do not share nor swap their food with one another, this is in order to protect children with food allergies and to prevent the spread of infections

 

  • Where appropriate we introduce new foods which may be traditional to other cultures and/or countries of children who attend the pre-school

 

  • We have a designated Food and Drink Officer who ensures that all policies and procedures are followed and updates the staff team to any changes.

 

  • Members of our team have relevant Food Hygiene training.

 

 

 

Document ID-

 

Policy adopted at meeting – Oct 2007

Reviewed by : Ladybirds Directors

 

Date reviewed

 

 

 

Sept 2017

 

 

 

 

 

 

 

 

 

 

 

GENERAL DATA PROTECTION REGULATION / CONFIDENTIALITY - G1 - From May 1st 2018

Statement of Intent:

 

Ladybirds Preschool complies with the obligations of the General Data Protection Regulations (GDPR, 2018). We have systems in place to ensure that our collection, storage and retention of personal and general data meets all legal requirements. Although consent is a huge part of GDPR, as a preschool we have lawful obligations that require us to collect, process and store personal data.

 

Data Controllers determine the purposes and means of processing personal data. Ladybirds data controllers are; Zoe Marler-Hausen (Manager of our Porchester Road setting) and Diana Buckell (Manager of our Ludlow setting).

 

Data processors are responsible for processing personal data on behalf of a controller. Ladybirds data processors are; Carmel Gardener (Administrator for Porchester Road) and Louise Reynolds (Senior Administrator for Ludlow).

 

Reasons for collecting data

 

We only collect data that is necessary for us to carry out our duties as a preschool.  We collect information from you and may receive information about you from your previous Early Years Provider or education provider, local authorities and the Department for Education (DfE).

 

A great deal of the information we collect is included in the Parent Declaration Form, completed on your child’s admission to an Early Years Provider which, when signed, indicates that you understand how your families data will be processed. In addition, we collect information for 30 hours eligibility, 2 year old funding eligibility, on learning and development, on safeguarding and welfare & special educational needs and disabilities.

 

What we use data for

 

We hold this personal data and use it to:

 

  • Support teaching and learning.  In order to facilitate this, we may share information with a software supplier to set up the systems needed for children and parent/carers to access. When your child applies for a school place, information may be forwarded to your child’s new school to aid transition into their next phase of education. If your child changes Early Years Provider or attends more than one provider, information may be shared between Early Years Providers.
  • Monitor and report on learning and development.
  • Provide appropriate pastoral care (Keeping Children Safe in Education 2016).
  • Assess how well we, as an education provider, are doing.
  • Co-operate with Southampton City Council and external partners to improve the well-being of children, under the duty of the Children Act 2004 Working Together to Safeguard Children (2018)
  • Share information with Southampton City Council and external partners to support the duty to safeguard and promote the welfare of children, under the Children Act 1989, Section 17.  Working Together to Safeguard Children (2018)
  • Provide information via statutory census returns to the DfE and in turn this will be available for the use of Southampton City Council to carry out its official functions, or a task in the public interest. 
  • Send Child level information to Southampton City Council on a regular basis in accordance with our information sharing agreement to enable the local authority to meet its duty under Data Protection legislation to ensure that the data it holds is accurate and also to carry out its official functions, or a task, in the public interest.

 

Your information will not be used for any other purpose or shared with any other organisation unless provided for by law or covered in this Privacy Notice.

 

The Early Years Provider’s member of staff responsible for data protection, who should be contacted in writing if you would like to receive a copy of the information about you that we hold or share, is:

 

  • Settings Administrator – Louise (Ludlow) Carmel (Porchester)

 

For information on how long the Early Years Provider will store the information collected please refer to the providers Retention of Records Policy.

 

Should you have any concerns with how your data is being processed, the following steps should be taken:

 

Step 1:    Contact the Early Years Provider Data Protection Officer.

Step 2: If concerns remain unresolved, follow the Early Years Provider Complaints procedure.

Step 3:   Contact the Information Commissioner's Office (www.ico.org.uk)

 

For further information on the circumstances under which you have the right to request access to, or rectification\erasure of, your personal data please visit the Information Commissioner’s website.

 

Permissions

 

Where we do not have a lawful basis to hold data, we will ensure that we have permission to do so.  Examples of this include (but are not limited to);

 

  • Photographs of children. No photographs will be taken or displayed without the parents/carers permission. We routinely delete photographs stored on our computer systems.
  • Every Child a Talker audit.

Where permission has been given, access to records is available and permission can be withdrawn by informing preschool in writing.

 

Retention Periods for Records

 

The following table outlines the retention periods that the preschool will follow, if a request to deletion of records has not been made.  Some records have a legal retention period, others are a recommended retention period.

 

 

Children’s records

 

Retention period

Status

Authority

Children’s records  including registers and medication record books

A reasonable period of time after children have left the provision.  Ladybirds will keep these records until after the next Ofsted inspection.

Requirement

Statutory Framework for the Early Years Foundation Stage

Children’s records of accidents and injuries

Until the child reaches the age of 21

Recommendation

Limitations Act 1980

Child protection records

Until the child reaches the age of 24

Recommendation

Limitations Act 1980

Records of any reportable death, injury, disease or dangerous occurrence

3 years after the date the record was made

Requirement

The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 RIDDOR

Personnel records

Retention period

Status

Authority

Personnel files and training records (including disciplinary records and working time records)

6 years after employment ceases

Recommendation

Chartered Institute of Personnel and Development

DBS check

6 months

Recommendations

DBS Code of Practice

Wage/salary records (including overtime, bonuses and expenses)

6 years

Requirement

Taxes Management Act 1970

Statutory Maternity Pay (SMP) records

3 years after the end of the tax year to which they relate

Requirement

The Statutory Maternity Pay (General) Regulations

Statutory Sick Pay (SSP) records

3 years after the end of the tax year to which the relate

Requirement

The Statutory Sick Pay (General) Regulations 1982

Income tax and National Insurance returns/records

At least 3 years after the end of the tax year to which they relate

Requirement

The Income Tax (Employments) Regulations 1993

Staff accident records

3 years after the date the record was made

Requirement

Social Security (Clams and Payments) Regulations 1979

Records of any reportable death, injury, disease or dangerous occurrence

3 years after the date the record was made

Requirement

Social Security (Claims and Payments) Regulations 1979

Assessments under Health and Safety Regulations and records of consultations with safety representatives and committees

Permanently

Recommendation

Chartered Institute of Personnel and Development

Financial Records

 

 

 

Accounting records

6 years from the end of the financial year

Requirement

Companies Act 2006

Charities Act 2011

Administration Records

 

 

 

Employers liability insurance records

Permanently

Recommendation

Health and Safety Executive

Minutes of company meetings

10 years

Requirement

Companies Act 2006

 

 

Confidentiality

To ensure that all those using – and working in – the pre-school can do so with confidence, we adhere to the following procedures:

 

  • Parents/carers have ready access to the files and records of their own children but do not have access to information on any other child.
  • Any concerns/evidence relating to a child’s personal safety and personal information regarding a child are kept in a secure, confidential file and are only shared on a need to know basis. 
  • Issues to do with the employment of staff remain confidential to the people directly involved with making personnel decisions.
  • All information regarding the children, their families or other members of staff, that maybe learned as part of the job is kept completely confidential by all staff members, students and volunteers. Information is not be discussed with anyone other than those directly involved and is always discussed in an appropriate place and in an appropriate way e.g. information is never discussed using sources such as the Internet, Facebook etc.
  • The staff team keep all mobile phones in the pre-school office during session times.  Personal mobile phones are never be used to take photographs of the children.
  • Visitors to the pre-school will be reminded that they are not to use mobile phones at any time whilst in our setting and phones will be stored in our office for the duration of their visit.

 

This policy links to a number of other policies to which the Preschool adheres to, particular reference would be;

 

Images of children policy

Safeguarding policy

Pupil premium

 

 

 

 

Document ID-

Policy adopted at meeting – Jun 2007

Reviewed by : Ladybirds Directors

 

Date reviewed

 

 

 

Sep 17

 

 

March 18

 

 

 

 

HEALTH AND SAFETY - H1

 

Statement of intent:

We believe that the health and safety of children is of paramount importance.

                                        

Risk Assessment:

Our risk assessment process includes:

  • Continuous checking for hazards and risks indoors and outside, and in our activities and procedures.
  • Developing a working plan stating any action required, the timescales, the person responsible and any funding required.
  • We have public liability insurance and employers’ liability insurance.

 

Manual Handling:

  • In-house training will be given to staff to show them the correct procedures for lifting objects.
  •  If a member of staff is any doubt regarding the weight of an object or the correct way to lift it they must obtain help.
  • Large or heavy objects will not be lifted or moved whilst children are present.

 

Raising Awareness:                       

  • Training for staff includes a clear explanation of health and safety issues so that all staff are able to adhere to our policy and understand their shared responsibility.
  • We have a designated Health and Safety Officer who will attend the relevant training and keep up to date with changes and how they affect the pre-school. Changes and training are then fed back to the staff team during team meetings or on training days including all members of staff receiving a copy of all relevant information.

 

No smoking policy:

  • Smoking is strictly forbidden within the pre-school and infant school setting including the outside play area. 

 

Kitchen:

  • Children do not have unsupervised access to the kitchen.
  • Cleaning materials and other dangerous materials are stored out of the children’s reach in the kitchen or disabled toilet.
  • When children are taking part in cooking activities, they will be supervised at all times and will be kept away from hot surfaces, hot water and electrical equipment.

 

Electrical/gas equipment:

  • All electrical/gas equipment conforms to safety requirements and is checked regularly (yearly with all school electrical equipments).
  • Fires, heaters, electrical sockets, wires and manager are properly guarded and the children are taught not to touch them.
  • Lighting and ventilation is adequate in all areas including storage areas.
  • Our boiler/electrical switchgear/meter cupboard and kitchen is not accessible to children.

 

Storage:

  • All resources and materials which children select are stored safely to prevent them accidentally falling or collapsing.

 

Hygiene:

  • Our daily routines encourage children to learn about personal hygiene.
  • All equipment and resources are cleaned regularly.
  • We may be able to provide nappy changing facilities, if a child requires a nappy changed please speak to the pre-school manager.

 

 

Food Hygiene:

Personal Hygiene      

  • Long hair to be tied back
  • Wash and dry hands thoroughly and put on disposable gloves.

 

Cloths Clean

  • Dish
  • Surface
  • T-Towels

 

Preparation

  • Food preparation surfaces to be wiped down with anti-bacterial spray.
  • Do not touch other surfaces, skin or hair during food preparation.
  • Food is fresh, stored at correct temperatures and in date.
  • Food is not subject to contamination by pests, rodents or mould.
  • Children’s food allergies checked.
  • Use correct colour coded chopping boards for type of food.
  • Wash fruit in cold running water including those with non-edible skins.

 

Closing checks

  • Unused food put away correctly
  • Leftover food and past sell-by-date food discarded
  • Dishes, cups, plates etc to be washed in hot soapy water.
  • Plastic cups to be stored singly, upturned on tray.
  • All utensils etc are clean and stored appropriately
  • Rubbish removed/bin cleaned
  • Work surface clean and wiped down with anti-bacterial spray.
  • Dirty cloths removed for washing and replaced.
  • Floors clean

 

 

Activities:

  • Equipment and resources are checked to ensure that they are safe for the ages and stages of the children.
  • The layout of the equipment allows adults and children to move safely and freely between activities.
  • All materials – including paint and glue – are non-toxic.
  • Sand is clean and suitable for children’s play.
  • Physical play is constantly supervised.
  • Children learn about health and safety through the activities undertaken and the routines followed.

 

Fire Safety:

  • Fire doors are clearly marked, never obstructed and easily opened from inside.
  • Smoke detectors/alarms and fire fighting equipment conform to BSEN standards and are checked yearly.
  • Our emergency evacuation procedures are approved by a Fire Safety Officer, are practised regularly and are displayed on the main notice board.
  • We have half termly fire drills.

 

 

First Aid and Medication:

  • At least one member of staff with a current first aid certificate (relevant to infants and children) is on the premises at any one time.
  • Our first aid kit complies with the Health and Safety (First Aid) Regulations 1981.
  • Ofsted and the local office of the Health and Safety Executive are notified of any injury requiring treatment by a General Practitioner or hospital, or the death of a child or adult.
  • Children’s prescribed drugs are stored in their original containers clearly labelled, inaccessible to children and only administrated by an authorised, trained member of staff when prior written permission has been received from the parent (through means of a medical permission form)

 

Accidents, injury and incidents

  • We hold Accident/Incident and Previous Injury forms.
  • Our forms are kept safely and accessibly, and are reviewed regularly to identify any potential or actual hazards.
  • The accident/incident form is used when a child has been hurt or injured.  The previous injury form gives details of any injury or marking on or to the child that did not occur at pre-school and was already visible. 

 

 

Records:

In accordance with the National Standards for Day Care, we keep records of:

  • The names, addresses and telephone numbers of emergency contacts for every person at the setting including children staff, volunteers and students
  • Allergies, dietary and illnesses of individual children
  • Accidents and incidents

 

Document ID-

 

Policy adopted at meeting – Oct 2007

Reviewed by : Ladybirds Directors

 

Date reviewed

 

 

 

Sept 2017

 

 

 

 

 

 

 

HEALTHY EATING AND NUTRITION - H2

Porchester Rd

 

Background Information

We are a pack away setting in a Scout Hut in Woolston with a large outside area. We offer full day care and/or sessional within the hours of 845am – 330pm Monday to Friday, term time only. Currently we have 50 children on roll and cater for children aged 2 years 4 months to five years old.

The named person responsible for ensuring this policy is implemented, monitored and evaluated  is Jade Cavill (The Healthy Eating Lead).

This policy links to the Physical area of learning and development in the EYFS; in particular Health and Self-care.

This policy has been developed through consultation with parents of the setting, immediate staff and our Board of Directors. This has been shared through an information letter setting out the rationale behind the HEYA award and then a draft of the proposed policy, we welcomed any contributions.

Rationale and Aims:  This policy is important because it will help establish good eating habits early on in life, will help reduce nutrient deficiencies, reducing the chance of becoming overweight or obese, and contributing towards gaining the Healthy Early Years Award.

We will aim to ensure all food and drink within our setting promotes health and well-being to the children, staff and visitors. This award and policy will help improve the nutrition of under 5s and to ensure we are meeting the statutory requirements of the EYFS.

This policy applies to the following people;

*Staff when they are eating snack or lunch with the children.

*Parents/carers when they are providing their child’s lunch box.

*The Healthy Eating Lead when she is checking the food to create our weekly snack menu.

*Lunch time staff when they check the children’s lunches to ensure they meet our healthy eating checklist.

 

Objectives: As a setting we would like to deliver a consistent approach to nutrition, meet the Food Based Standards for the Award and ensure the food provision reflects the ethical, cultural, legal and medical requirements of the children. We want our staff to be effective role models to the children and families in regard to nutrition and healthy eating and we will further their knowledge with relevant training.

In addition we will work with parents to ensure packed lunches provided have a variety of foods from food groups to ensure they are of better quality and quantity. We have a handy guide to help parents make these choices and as a setting we reserve the right to send home certain food items (chocolates, sweets, fizzy drinks etc)

Our settings roles and responsibilities around nutrition ad healthy eating are; (#) Food and drink we provide for snack meet the healthy eating checklist by ensuring we have a starchy option once a day, a portion of fruit/vegetable once a day, a portion of vitamin C rich fruit 3 times a week. At times we will provide dairy products as part of a snack, any spreads we use will be rich in mono-unsaturated and poly-unsaturated fats, all tinned fruit will be in natural juices and we will not be providing dried fruit.

Our setting provides fresh water drinking stations that the children freely access; the adults promote the use of this throughout the day. The water is regularly topped up and changed to ensure it remains fresh. We provide milk and water at snack time and lunch club.

At Porchester Road setting our weekly snack menu will be available to parents on arrival at each session and updated regularly. Children will be shown pictures of the snack products on offer that day, or shown the actual products at Welcome Time so they understand what they can eat if they wish to.

If your child is a “fussy” eater we will try and encourage them to come to snack and try a small amount, we will feedback to you what they have/have not tried. Please keep your child’s key person informed if they struggle with food and need any additional support.

At snack time we provide a variety of options during the week (see # for more details). During some of our weekly activities we plan food themed events to encourage your children to try new food and explore tastes and textures.

All practitioners promote positive social skills at eating times; we ensure our table set-up is small enough to engage in meaningful conversation with peers and adults, we use this opportunity to talk about the food choices they have made, to encourage sitting on their chair, waiting their turn, to ensure they have a drink and support them in using any cutlery needed.

Commitment we require from parents and families:  On your child’s application form and on your home visit you are required to inform the setting of any cultural, religious and medical/dietary needs of your child. This information will ensure that as a setting we are meeting your child’s individual needs.

We would like parents to be aware that we are a healthy eating setting and follow the guidance we provide in regard to providing packed lunches. If you require support in this to help your child eat healthier food please see your child’s key person.

Packed Lunches

We aim to provide a high quality standard of care, with a quiet, restful atmosphere during the lunch club.

Healthy Packed Lunch

  • We regard lunch time as an important part of the pre-school’s session, as it represents a social time for the children and adults and helps children learn about healthy eating.
  • We actively promote healthy eating, and ask that the lunch you provide for your child reflects this. Therefore there should NOT be any fizzy drinks, sweets, chocolate bars (e.g. mars, dairy milk).
  • We also are aware of any dietary and/or allergies for individual children and to ensure these are catered for, we ask that NO NUTS are put into lunch boxes. This includes nut snack boxes, peanut butter sandwiches, and nutella sandwiches
  • We reserve the right to send home any of these unwanted food items with a note explaining why.

 

Evaluation and review

Our policies are all reviewed every 6 months by the Directors, Staff and parents.

All of our Food Hygiene certificates have a validation date and will be updated accordingly.

As this is a new policy and award we will gather feedback from parents and staff termly for the first year and make any necessary amendments.

This policy replaced both the old 7a and 7b policies and was adopted at a meeting of Ladybird’s Pre-school held January 2017

Document ID-

Policy adopted at meeting – Oct 2007

Reviewed by : Ladybirds Directors

 

Date reviewed

 

 

 

Jan 2017

 

 

 

 

 

 

HOME VISIT - H3

 

Statement of Intent:

 

We aim to visit all children and their families at home prior to entry to the pre-school.  The aim of the home visit is to build the relationship between the setting (especially that of the key person) and the family.  We aim to ease the transition between the home and setting for the child and family through our visit.   

 

  •  Each child and their family will be visited at home by 2 members of the Ladybirds team.  This allows one team member to talk with parents and the other to interact/play with the child (Books and toys will be taken on each visit).
  • The visit will be pre-arranged with the family at a time that suits them.  Visits will only be arranged during the settings working hours. 
  • The visits will be arranged at approximate times (a ½ hour window) to allow for flexibility and travel between homes.
  • The meeting will be approximately 30 minutes.
  • During the home visit the team members will and discuss and record the child’s current developmental levels and general information to provide a base for planning suitable activities and next steps.
  • Relevant health information will also be recorded.

 

Document ID-

 

Policy adopted at meeting – Oct 2017

Reviewed by : Ladybirds Directors

 

Date reviewed

 

 

 

Oct 2017

 

 

 

 

 

 

 

 

 

IMAGES OF CHILDREN - I1

 

Statement of Intent:

Your child’s privacy is always treated with the utmost respect and safeguarding is always a priority

 

At Ladybirds pre-school we take photographs of the children regularly, and it is important that you know how these images are stored and used for.

 

Images are used for the following purposes;

  • Learning stories and on-line Learning Journals (Tapestry)
  • Display boards

 

Ludlow

There are permanent display boards on the walls

 

Porchester

Display boards are taken down at the end of each day.

 

 

  • Photo books to show events/activities that have taken place (i.e. Library Trips, Red Nose day)
  • Images are used only within Pre-school and never used on hand-outs/advertising unless specific consent has been given

 

All photo display boards are destroyed at the end of the year and renewed with new children

 

Images are taken on the Pre-school camera that is locked in the office each night.  Electronic images of children on tablets/ipads are immediately stored on to each child’s secure Tapestry account and removed from the tablet/ipad gallery. 

 

Images are downloaded onto the pre-school laptop into a photo folder whilst waiting to be printed.

 

The images are deleted from the camera once downloaded on to the laptop and are permanently deleted from the laptop once the child has left the setting.

 

The manager does regular checks to ensure that images have been deleted where appropriate.

 

Parents give explicit permission for their child to be included in group photos with one or more other children.

 

Visitors to the pre-school have to sign into the ‘Visitors Book’, IDs are checked before entry. All mobile phones are put securely into the office, so they are not used by visitors in the presence of children.

 

Document ID-

Policy adopted at meeting – Sept 2012

Reviewed by : Ladybirds Directors

 

Date reviewed

 

 

 

Sep 17

 

 

 

Feb 18

 

 

 

 

 

 

Contact details:

Ladybirds Ludlow       02380 447997               

Ladybirds Porchester 02380 431226

Ladybirds Preschool at Ludlow  (all correspondence to this address)

Ludlow Infant Academy

Ludlow Rd 

Itchen 
Southampton

SO19 2EU

Ladybirdsludlow

@outlook.com

 

 

Ladybirds Preschool at Porchester

The Scout Hut

Porchester Rd

Woolston

Southampton

SO19 2JB

Ladybirdspreschool

@hotmail.co.uk

 

Opening Hours

 

Ludlow

8.45am - 3.30pm

Monday to Thursday. 

 

Friday 8.45am - 12.30pm

 

 

 

Porchester 8.45am - 3.30pm

Monday to Friday.

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